Inbox Ledger

What is Inbox Ledger

Inbox Ledger is an intelligent, AI-powered invoice automation and bank reconciliation platform designed for startups, accountants, and businesses. By connecting directly to your email accounts (such as Gmail, Outlook, or any IMAP provider), Inbox Ledger automatically scans, captures, and extracts data from invoices and receipts. It then reconciles these invoices directly against your bank statements, helping you close your books quickly and securely without the need for manual data entry or forwarding PDFs.

Key Features

• Automated Email Scanning: Connects once to automatically capture invoices from email attachments, inline bodies (such as Stripe or Shopify receipts), and download links.
• AI-Powered Data Extraction: Automatically extracts the vendor name, payment amount, date, currency, and line items in seconds.
• Smart Bank Reconciliation: Upload bank statements in PDF, CSV, or XLSX formats, and let the AI automatically match payments to invoices with confidence scores.
• Accounting Integrations: Seamlessly exports records to major accounting software like QuickBooks, Xero, and Business Central, as well as cloud storage platforms like Google Drive and OneDrive.
• Mobile Capture: Send photos of physical receipts to Inbox Ledger via integrated Telegram or WhatsApp bots for instant OCR and syncing.

Use Cases

• Busy Bookkeepers & Accountants: Automate document collection and reconciliation workflows for 10+ business clients to save hundreds of hours each month.
• SaaS & Startups: Automatically track and categorize SaaS subscription invoices and match them with credit card or bank statements.
• E-Commerce Operations: Reconcile bulk payment payouts from providers like Stripe and Shopify against inventory and vendor bills in minutes.

Frequently Asked Questions About Inbox Ledger

How does the AI invoice extraction work?

Once connected, Inbox Ledger scans your inbox to find invoices in email bodies, attachments, and download links. The AI reads and extracts the key data points, sending them directly to your connected accounting software.

Is my data secure?

Yes. Inbox Ledger connects to your email in read-only mode, meaning it can only read invoices and will never write, send, or delete emails. All data is fully encrypted, and the platform is GDPR-ready with EU data residency.

Which accounting software does Inbox Ledger support?

It integrates natively with QuickBooks, Xero, and Business Central. Additionally, you can export your data to Google Sheets, Google Drive, OneDrive, or your own systems via an API.